Event Information, Guidelines & Regulations

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Walk on Package Details Premium Walk on Package Details

Display Regulations- All Stands Display Regulations- Raw Space Display Regulations- Walk-On Package

Fire Safety & Emergency Procedure Sampling & Cooking Regulations Entry Requirements & Visa Information Transportation & Parking

Important Event Information

Children	Under the term of license, no one under the age of 18, including infants, will be allowed into the exhibit hall at any time. This includes during move-in, exposition days and move-out.There will be NO exceptions.There will be no childcare facilities available.
Exhibit Hall Hours	Wednesday, 10 Sep. 1000 - 1730 hours Thursday, 11 Sep. 1000 - 1730 hours Friday, 12 Sep. 1000 - 1530 hours All exhibitors with valid exhibitor badges can access the exhibit halls from 0800 during the exposition days. View the Full Event Schedule* (schedule includes build up & tear down hours)
Service Costs	To ensure timely installation and delivery on-site, and to avoid late charges, please order all services and send shipments by the published advanced deadline. The Official Contractors will impose charges for late orders. Additionally, the availability of the required equipment and services will depend on stock levels. Please refer to the Critical Dates & Deadlines Checklist for a listing of upcoming deadlines.
Wireless Internet	Free wireless service is available at the venue, catering to basic needs such as checking emails, browsing the internet, and using social media platforms. However, the wireless connection may become slow or unstable during the exhibition period. For continuous and stable internet access, it is strongly recommended to order a dedicated broadband Internet service.
Exposition Colors	Walk-On Packages and Premium Walk-On Packages for the Seafood Expo Asia will include the white partition wall and floor cover.
Security	The exhibition will implement reasonable security measures to ensure a secure environment during the move-in, show open, and move-out periods. However, all exhibitors are advised to take sensible steps to protect their property. Any precautions taken are in your best interest, as neither Diversified Communications nor any appointed contractors are responsible for any loss or damage to goods at any time during the exhibition. All persons in the exhibit hall must wear a badge at all times, including move-in, expo days, and move-out. Exhibitors are responsible for ordering badges for their workers and staff. Security guards will patrol the halls at the closure of the expo each day to ensure all visitors and personnel have exited. Only exhibitor personnel with exhibitor badges will be allowed in the halls after closing. All exhibiting personnel must vacate the halls within 30 minutes following the closure of the expo days. Any thefts or damage must be reported immediately to Security or the Show Organizer’s Office. For insurance claims, losses and damages need to be reported in writing to the Organizer and the police as soon as possible. Effective security measures: Assign one member of your stand personnel to be responsible for your company’s safety and security at the exhibition. DO NOT leave cash, handbags, phones, valuables, etc., in drawers, cupboards, or on open exhibits. Avoid leaving wallets in unattended clothing. Secure notebooks or computers on display with locks and use a lockable cabinet for personal belongings and valuables. Ensure all lockable desks and cupboards are secured before leaving your stand. Build-up and teardown days are high-risk periods. It is recommended to work in pairs to ensure the stand is always manned. Ensure your stand is manned before the official opening time, and do not leave your stand until the hall is cleared of all visitors at the end of the day. At the end of each day, remove any easily removable valuables. For small valuables left on your stand, use lockable steel cabinets or other secure storage areas. DO NOT leave your stand unattended at any time during the move-in, expo opening hours, and move-out period. The Organizer does not guarantee the safety and security of exhibitor property or goods and shall not be liable for any theft, loss, or damage thereof. The showcases, cabinets, and other storage facilities provided by the Organizer in any part of the Exhibition Venue, including Stands, Space, and Raw Space, are for exhibition purposes only. Exhibitors are solely responsible for the safety and security of all their property or goods stored in such showcases, cabinets, and storage facilities at all times. All property and goods, including Publicity Material, brought by Exhibitors into any part of the Exhibition Venue are at the Exhibitor’s risk. Exhibitors are permitted to hire security guards for their own purposes during the exhibition period. Additional security guards can be procured from the official security contractor only. For more details and cost information, exhibitors can contact the Organizer, Ms Rhoda Lam / rlam@divcom.com. Requests must reach the official security contractor at least three weeks before the exhibition; otherwise, a late order surcharge will be applied.
IMPORTANT: PRODUCT SAMPLING / SEAFOOD REMOVAL	Due to regulations surrounding veterinary inspections and non-consumable products, NO visitors are allowed to leave the Seafood Expo Asia with seafood products. Please DO NOT give visitors any seafood products from your stand to take home with them as they will be confiscated at the doors by security upon their exit of the halls. Any distribution and consumption of seafood products are under the sole and entire responsibility of the exhibitor with no recourse toward the Organizer or its designated agents. Refer to your freight forwarder for guidelines on seafood imports. Exhibitors are not permitted to leave the exhibition hall with the product during the expo opening hours. If you need to leave the exhibition hall with goods/items during expo opening hours, you will need to obtain a Security Clearance Form. This can be obtained from the Organizer’s Office located on the show floor.
Stand Cleaning	Walk-On Package and Premium Walk-On Package Stands will have their stand cleaned each evening; Raw Space Exhibitors are required to arrange their own stand cleaning. The Organizer will be responsible for the general cleaning of the exposition hall each day after the Exhibition. After the exposition closes each day, exhibitors should place any refuse from their stand into plastic bags. These tied plastic bags may then be placed either in a bin in the stand or the aisles within one hour of closure for removal by night cleaning staff. Under no circumstances shall refuse to be placed in the aisles other than in plastic sacks, or at other times as stipulated above. If you need rubbish removed from your stand during the expo hours, please visit the Organizer’s Office on the show floor. During the build-up and dismantling period, exhibitors and/or appointed contractors are responsible for the removal of stand construction debris and rubbish daily. All aisles must be left clear. Removal of any debris or trash exhibits left in the hall will be billed back to the exhibitor.
Washing/Sink Facilities	There will be a sink preparation area available within the hall for exhibitors to use. Exhibitors must not use any other areas for clean-up, utensil washing, or food preparation other than the designated sink preparation facilities. Using other areas, including restrooms, for these purposes is strictly prohibited. Please take note that exhibitors are recommended to use bottled water for food preparation as tap water is not drinkable.
Waste Reduction and Recovery Measures	To protect our environment, please follow these recommended guidelines on Waste Reduction and Recovery: Waste Avoidance and Minimization Exhibition Stand Setup: Use the re-erectable stand to reduce the amount of waste generated. Decoration Material Selection: Choose environmentally friendly materials, such as recycled/sustainable materials. Publicity Materials Production: Print publicity materials on recycled paper and minimize the quantity printed. Bag Distribution: When distributing bags, opt for reusable or biodegradable bags instead of plastic ones. Waste Reuse and Recycling Reuse: Collect unused publicity items, decoration materials, admission badge holders, etc., for reuse or recycling. Recycling: Place recyclable materials, including waste paper, plastic bottles, and aluminum cans, into the waste separation bins provided by the venue.
Managing Your Stand	All activities must be contained within the area specified in your Application for Exhibit Space. Selling or promoting in the aisles or other public areas is prohibited. Visitors viewing video monitors must remain within your exhibit space and not crowd the aisles. Loudspeakers and carnival tactics will not be allowed – Please be considerate of your neighbors. Promotion of other events is not allowed.
Smoke-Free Policy	The venue is a non-smoking facility, including vaping & electronic cigarettes. Smoking is prohibited in all areas within the exhibition halls at any time and in any location designated for the exhibition area.
Drones	Operable drones are strictly prohibited under all circumstances.
Paging System	Although the exposition is open to all invited and registered visitors, the public address system in the halls is reserved exclusively for announcements by the Organizer, police, and security. Announcements by exhibitors and visitors are prohibited. Please provide your co-workers and family members with hotel information and phone numbers where you may be reached during the exposition.
Solicitation by Non-Exhibiting Companies	To protect all exhibitors, only companies with approved Applications for Exhibit Space are permitted to present and promote their products at Seafood Expo Asia. If you see a representative from a non-exhibiting company soliciting business on the expo floor, please request their business card and give it to an organizer’s representative. We will take the necessary steps to address this activity.
Protection of Intellectual Property Rights	All exhibits, including publicity material and any part of the display on the Exhibitor’s stand, must not violate or infringe any intellectual property rights, including but not limited to trademarks, copyrights, designs, names, and patents, whether registered or otherwise. Exhibitors should contact the Intellectual Property Office of Singapore – https://www.ipos.gov.sg/home
Photographing, Video Recording, Telecasting, Etc.	No photography, filming, sound or video recording, telecasting, or broadcasting is allowed in the exposition venue unless approved in advance in writing by the Organizer. Photographing and/or video recording of the exhibitor’s own stand may be permitted with prior approval from the Organizer.
Animals/Pets	Live animals and pets, except guide dogs for persons with visual impairments, are not permitted in any part of the Exhibition Venue unless they are part of an exhibit or display, subject to the Organizer’s approval. If you intend to display live animals or pets, please contact the Organizer in advance for approval consideration.
Balloons & Posters	Any form of balloons requires approval from the venue management. Exhibitors must apply for approval through the Organizer to the venue management at least one month before the move-in day. The Organizer reserves the right to remove any flyers, posters, or signs that, in the opinion, do not conform to the purpose and image of the Exposition.
Laser Products	Any person demonstrating or using laser products must: • Observe the Relevant Legislation and Regulations • Submit for full approval no later than one month before the first day of the License Period. • Provide suitable fire protection equipment and warning notices
Sound Level/Loud Hailers/Odors	No noisy work or work producing objectionable odors is permitted during exposition hours. Exhibitors with music at their stands should keep the volume at an acceptable level. All audio/visual equipment must be operated at a minimum volume. Exhibitors are responsible for supervising the actions of all visitors and employees using audio/visual equipment in their exhibit area. Noise generated at the stand must be kept to an acceptable level and should not inconvenience visitors or other exhibitors. The demonstration sound level should not exceed 75dB(A). The Organizer reserves the right to intervene and stop the demonstration immediately if the sound level causes disturbances to other exhibitors and visitors. In the event of any disagreement or dispute, the Organizer’s decision is final.
Performance of Music at the Show	Any musical performance, including the use of music recording for demonstration or as background music, requires the permission of: a) Playing of all copyright musical works: The Composers and Authors Society of Singapore Ltd. (Compass) 60 Paya Lebar Road, #12-48 Paya Lebar Square, Singapore 409501 Tel: +65.6323.6630; Fax: +65.6323.6639 Email: licence@compass.org.sg Website: http://www.compass.org.sg b) Public performance of music videos and karaoke videos/laserdiscs Recording Industry Association Singapore Pte Ltd (RIAS) 4 Leng Kee Road #03-07, SIS Building, Singapore 159088 Tel: +65.6475.1181 Email: info@rias.com.sg Website: http://www.rias.org.sg c) Relevant bodies are entitled to grant the relevant permission from time to time. All fees and expenses associated with musical performances are the responsibility of the exhibitor.
Liability Insurance	Exhibitors and Exhibitor Appointed Contractors (EAC's) are encouraged to carry their own general liability insurance, as well as any additional property or theft insurance they deem appropriate. However, they are no longer required to provide evidence of that insurance to Event Management or name Diversified Communications as an additional insured on their policy. Exhibitors remain exclusively responsible for theft or damage to their personal property and are advised to always secure their valuables.
Dismantling Your Exhibit	Exhibitors must not remove any of their exhibits from the stands until the exposition is officially closed at 15:30 on 12 Sep. 2025. At the close of the exposition, all custom exhibits must be removed from the Halls at the exhibitor’s expense. Exhibitors are responsible for fixing any damage caused to the flooring (and exhibition stand for Walk-On Package exhibitors), including marks from paint and adhesive tapes, etc., made by the exhibitors, their agents, or contractors. Pre-inspect your area to ensure there is no damage before stand construction begins. The Organizer will pass on any charges to the exhibitor for the cost of fixing, restoring, or renewing any damage to the exhibition halls caused by exhibitors, their staff, or their contractors.

Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!

Important Information

Recently Seafood Expo Asia has been the target of groups that offer a variety of fraudulent services. This includes but is not limited to fraudulent travel, advertising, and data services. Many of our customers have reported that these groups who are not our official vendors fail to deliver on their promises to provide hotel reservations, advertising, or accurate data, then refuse to grant refunds. Some of these groups engage in illegal phishing practices or embed malware in their messages that could (if clicked) infect/hack your company’s systems. We strongly advise that you do not click on any links from e-mails or groups that look suspicious and always check our Official Vendor List before contracting with anyone. If you suspect that you have been contacted by a fraudulent vendor or have any questions, please contact us at customerservice@divcom.com. Please note that Seafood Expo Asia and its official vendors DO NOT sell attendee lists under any circumstance. Companies or groups offering such lists are not affiliated with Seafood Expo Asia in any way and cannot possibly have accurate attendee data. Buyers should beware!